Printer Sales and Leasing
Your Ultimate Guide to Copier Printer Sales and Leasing
In the ever-evolving business world, high-quality and efficient printing services are an absolute necessity. It's no surprise that businesses are continuously seeking reliable, efficient, and technologically advanced copier printers to meet their needs. This article aims to provide comprehensive information on copier printer sales and leasing, helping you to make an informed decision for your business.
There are different types of printing technologies used in modern printers, including inkjet technology, laser technology, digital printing technology, and thermal printing technology. Inkjet printers spray tiny droplets of ink onto the paper, while laser printers use a laser beam to produce an image on a drum, which then transfers and fuses the toner to the paper. Digital printing involves the direct transfer of a document from a computer to a printer, and thermal printing uses heat to produce an image on the paper.
Connectivity is another crucial factor to consider when investing in a printer. Modern printers offer a variety of connectivity options, including USB, Ethernet port, Wi-Fi, Bluetooth, and even print server functionality. These options provide flexibility in how you can use your printer, making it easier to print documents from different devices.
When it comes to software, printer drivers and print spoolers play a key role. Printer drivers are the programs that allow your computer to communicate with your printer, while print spoolers manage the printing jobs queued by different users.
Common printer functions include printing, copying, scanning, and faxing. Some advanced models allow duplexing (double-sided printing) and have an automatic document feeder (ADF) for increased efficiency.
Next, let's discuss print resolution. This is measured in DPI (dots per inch), and a higher DPI means a higher-quality print. Additionally, a color management system ensures accurate color reproduction in printed documents.
Now, when it comes to choosing a printer, there are many reputable brands to consider. Canon, HP (Hewlett-Packard), Epson, Brother, Xerox, Lexmark, Ricoh, Kyocera, Konica Minolta, and Samsung are some of the leading brands in the market. Each brand offers a unique set of features, so your choice should depend on your specific needs and preferences.
In terms of purchasing options, you can either buy or lease a printer. Buying is a good option if you have the upfront capital and need a printer for the long term. However, leasing is a more flexible option, allowing you to upgrade to newer models without a significant upfront cost.
Consider factors like energy efficiency, ergonomics, noise level, and maintenance and service. Energy-efficient printers can help reduce your utility bills, ergonomic designs can enhance user comfort, and low noise levels can contribute to a quieter work environment. Regular maintenance and reliable service are also vital to ensure the long-term performance and efficiency of your printer.
By considering the components, printing technology, connectivity options, functions, resolution, brands, and other features, you can find a printer that perfectly meets your business needs.
Copiers & Printers: Purchasing, Leasing, and Rental Options
MFD Printer Sales & Lease
Copiers & Printers: Purchasing, Leasing, and Rental Options
For businesses and organizations, copying and printing is an essential daily task. While individual desktop printers can handle small jobs, most companies need heavy-duty copiers and printers to manage high-volume projects, both black & white and color. There are several equipment options available based on your specific needs and budget.
Purchasing Copiers and Printers
One option is to purchase copiers, printers, and multifunction copy/print/scan devices outright. According to Wikipedia, prices for new copiers typically range from $200 for a very basic personal copier up to $40,000 or more for a high-speed digital color multifunction device for enterprise use.
The major benefits of purchasing equipment include:
- No ongoing costs after the initial purchase price
- Can customize the equipment features to your needs
- Owning the equipment allows greater flexibility
However, there are also downsides to consider:
- Large upfront capital investment
- Replacement costs when equipment reaches end of life
- Ongoing maintenance and repair costs
- Eventual technology obsolescence
New vs Used Copiers
Purchasing used or refurbished equipment tends to have lower upfront costs compared to brand new models. However, maintenance and repair costs may be higher if issues develop with older equipment. New copiers usually come with a 1 year manufacturer warranty for additional peace of mind.
Cost Per Page
When purchasing equipment, look closely at the cost per page for both black & white and color printing. Features like double-sided printing can help maximize savings. High volume copiers tend to have a lower cost per page compared to basic desktop printers.
Leasing Copiers and Printers
Many businesses opt to lease their copiers, printers and multifunction devices rather than buying them. With a lease, you pay a fixed monthly rate which covers both the equipment rental and maintenance costs.
Benefits of leasing can include:
- No large upfront capital investment
- Fixed monthly payments make costs predictable
- Maintenance and repairs included
- Latest equipment models, upgraded every few years
Potential downsides of copier leasing may include:
- Higher long term costs compared to purchasing
- Lengthy lease contracts, typically 3-5 years
- Obligation to make payments for the full lease term
- No ownership at end of lease
Lease Contracts
Copy machine lease agreements spell out the monthly payments, length of term, included services like repairs, and end of lease options. Make sure you understand all terms and costs before signing a lease contract.
Cost Per Copy Leases
For cost per copy leases, monthly payments are based on the volume of copies made, often with a minimum number of copies included. This allows costs to scale with usage. Going over the monthly limit results in overage fees.
Renting Copiers and Printers
Many companies offer short term copier and printer rentals for events, temporary offices, or to fill a gap during an equipment replacement. Typical rental periods range from 1 week to 1 year.
Benefits of short term rentals include:
- No long term commitment
- Flexibility to change equipment as needs change
- Avoid large upfront costs
Downsides can include:
- Potentially higher per page costs
- Temporary solution, not good for long term
- May still require maintenance plan purchase
Rental Costs
Rental fees are typically charged on a weekly or monthly basis, along with cost per copy fees based on usage. Make sure to account for delivery, pickup and minimum rental period costs as well.
Short Term Needs
For short term spikes in copying and printing needs, renting can provide an affordable solution without getting locked into long term contracts. This avoids having idle equipment after the temporary increase in demand.
Contract Considerations
For both leased and rented copiers, the contract contains very important terms like:
- Equipment model specifications
- Minimum and maximum monthly copies
- B&W and color copy costs
- Who provides repairs and maintenance
- Length of rental period or lease term
- Options at end of contract
- Cancellation and renewal clauses
Read all agreement terms closely before signing a copier or printer contract.
Comparing Copier Companies
When shopping for copying and printing equipment, get bids from several vendors to compare options. Key factors to consider include:
- Reputation and experience
- Equipment selection and availability
- Pricing and contract terms
- Included services and support
- Optional add-ons like finishers, fax, scanning
Discuss your specific printing needs with reps from various copier companies to determine the best solution.
Choosing the Right Copier Features
The types of projects you regularly print and copy should dictate the features and capabilities you need in new equipment. Consider aspects like:
- Black & white vs color
- Printing, copying, scanning needs
- Integrated faxing
- Single or double sided
- Paper capacity and finishing options
- Network connectivity and mobile printing
- User controls and accounting features
- Monthly volume capacity
Your equipment vendor can help determine the best copier model to match your requirements.
Maintenance Considerations
Unless you purchase a separate maintenance plan, repairs and service are your responsibility for purchased equipment. With leased machines, maintenance is usually included but understand exactly what is and isn't covered.
Ask about response time guarantees for repair calls. Copiers that are down can significantly impact productivity.
Exit Options At End of Lease
When your copier lease ends, you typically have options like:
- Returning the equipment
- Continuing to rent month-to-month
- Upgrading to a new leased machine
- Purchasing the current machine
Month-to-month rentals usually cost more. Make sure to provide sufficient notice if you plan to return equipment at lease end.
Buying Used Copiers
Purchasing a used copier can save substantially on upfront costs. However, maintenance fees may be higher. Check machine histories for issues if possible. Used copiers still offer an affordable option for smaller budgets.
Tax Benefits of Leasing
For businesses, leasing offers some potential tax advantages compared to purchasing equipment. Monthly lease payments may qualify as tax deductible operating expenses.
Purchases must be depreciated over several years for tax purposes. Consult your accountant on the best option for your specific situation.
Copier Industry Trends
Several major trends are impacting the copier and printer industry currently:
- Declining print volumes as content goes digital
- Increased demand for multifunction devices
- Emphasis on mobile printing solutions
- Enhanced security features on networks
- Remote diagnostics and management
- Subscription and managed print service models
Staying up to date on the latest technology allows you to maximize productivity and efficiency.
Proudly Servicing The State of Texas
Texas by Population
With over 29 million residents, Texas is the second most populous state in the United States. This article takes an in-depth look at Texas population data, largest cities, economy, landmarks, resources and more.
Texas Population Data
According to the US Census Bureau, the estimated population of Texas as of 2019 is 29,145,505, making it the second most populous state after California. Texas has seen massive population growth, increasing by over 4 million people from 2010 to 2019 alone. Some key facts about the Texas population:
- 29,145,505 estimated population as of 2019
- 15th most populous country in the world if it were its own nation
- Grew by 15.3% from 2010 to 2019
- 3.8% population growth from 2018 to 2019
- Population density of 109 people per square mile
Texas remains a popular destination for new residents, drawn in by the strong economy, abundance of jobs, low cost of living, and favorable tax rates. Migration from other states and countries accounts for much of Texas' substantial population growth.
Largest Cities in Texas
The major metropolitan areas of Texas contain over half the state's total population. Here are the 5 largest cities in Texas by population:
- Houston - 2,325,502
- San Antonio - 1,547,253
- Dallas - 1,345,047
- Austin - 961,855
- Fort Worth - 909,585
The Houston metropolitan area is the most populous, home to over 7 million people. The Dallas-Fort Worth metroplex comes in second with over 7 million residents as well. These major cities and metro areas contribute billions to the Texas economy.
Texas Economy
With its massive population, Texas also boasts one of the largest state economies in the United States. If Texas were its own country, it would rank 10th in GDP in the world. Some key facts about the Texas economy:
- GDP of $1.9 trillion, 2nd largest of any US state
- Would rank 10th largest GDP in the world as an independent country
- Leading US state for oil and natural gas production
- Major industries include energy, manufacturing, aerospace, biotech, and finance
- Top exporter in the United States
The diversified Texas economy continues to grow rapidly, adding jobs and economic output year after year. Major companies are attracted by Texas' low taxes, skilled workforce, transportation infrastructure, and business-friendly regulatory environment.
Famous Texas Landmarks
In addition to being an economic powerhouse, Texas is home to many iconic landmarks and destinations. Here are some of the most famous landmarks in Texas:
Alamo
Located in downtown San Antonio, the Alamo is one of the most famous landmarks in Texas. The historic mission and battle site dates back to 1718 and preserves the history of the famous 1836 battle.
Address: 300 Alamo Plaza, San Antonio, TX 78205
Phone: (210) 225-1391
NASA Johnson Space Center
The NASA Johnson Space Center in Houston is home to the United States astronaut corps and is responsible for training astronauts and planning manned space flights. It houses Mission Control Center, from which NASA has controlled spaceflights for decades.
Address: 2101 NASA Pkwy, Houston, TX 77058
Phone: (281) 483-0123
San Antonio River Walk
The San Antonio River Walk is one of the top tourist attractions in Texas. The lively pathway along the San Antonio River features restaurants, shops, museums, and cultural attractions.
Located along the San Antonio River in downtown San Antonio.
Texas State Capitol
The Texas State Capitol in Austin is an iconic landmark and the hub of state government. The massive granite and pink dome building was completed in 1888 and modeled after the US Capitol building.
Address: 1100 Congress Ave, Austin, TX 78701
Phone: (512) 463-0063
Texas History
Texas has a long and storied history going back hundreds of years. Here are some key facts about Texas history:
- Earliest inhabitants were Native American tribes including Caddo, Apache, and Comanche
- Early Spanish explorers arrive in 1528
- Part of the Spanish colony of New Spain starting in the 16th century
- Briefly part of New France before Louisiana Purchase in 1803
- Mexico gains independence from Spain in 1821, Texas becomes a Mexican state
- Texas gains independence from Mexico in 1836, becomes the Republic of Texas
- Annexed by the United States in 1845, becomes the 28th US state
- Seceded to join the Confederacy during the Civil War in 1861
- Re-admitted to the Union in 1870 after the war
- Oil boom and rapid growth begin around 1900
Texas history is deeply influenced by its status first as a Spanish colony, then as part of Mexico, its independence as a Republic, and its eventual statehood as part of the United States of America. The state is proud of its storied past.
Houston Public Library
The Houston Public Library system serves the city of Houston with over 40 locations. It offers books, digital resources, programs for all ages, free Wi-Fi, computer labs, meeting rooms and more. The flagship Central Library is located downtown.
Address: 500 McKinney St, Houston, TX 77002
Phone: (832) 393-1313
Dallas Economy
As part of the booming Dallas-Fort Worth metropolitan area, Dallas has a thriving and rapidly growing economy. According to the Dallas Regional Chamber, some key facts about the Dallas economy include:
- GDP of $604 billion, making it the 9th largest metro economy in the US
- Major industries include technology, financial services, life sciences, logistics, manufacturing, food production
- Major companies headquartered in Dallas include AT&T, Texas Instruments, Southwest Airlines, American Airlines, ExxonMobil, McKesson, and Tenet Healthcare
- Low cost of living, tax rates, and housing costs compared to other major metro areas
- Home to 22 Fortune 500 company headquarters
The Dallas metro has posted strong job growth and continues to attract new businesses, residents, and investment.
Museum of Fine Arts Houston
The Museum of Fine Arts Houston (MFAH) is located in the heart of Houston's Museum District. Founded in 1900, it is one of the oldest art museums in Texas. The collection encompasses over 65,000 works spanning art history from antiquity to the modern era across cultures.
Address: 1001 Bissonnet St, Houston, TX 77005
Phone: (713) 639-7300
Public Transportation in Houston
Public transportation in Houston and surrounding Harris County is provided by the Metropolitan Transit Authority of Harris County (METRO). It operates an extensive bus system, light rail, and paratransit services. Some key facts about Houston public transportation:
- Over 200 bus routes and 3 light rail lines
- Total annual ridership of over 200 million
- Spans 1,285 square miles of Harris County
- Fare is $1.25 for local bus service, $2.25 for rail service
- Reduced fares for seniors, students, and riders with disabilities
- High frequency routes, buses arrive every 10-15 minutes on major corridors
METRO moves millions around Houston every year via bus, rail, and paratransit vehicles. Its service area covers most of the urbanized Houston metro.
Major Employers in Austin
As the capital of Texas, Austin's economy is dominated by state government, but has rapidly diversified into sectors like technology, biotech, higher education, and tourism. Here are some of the major employers and institutions in Austin:
State Government
- Texas State Capitol and associated state agencies - 14,000+ employees
- Texas Department of Transportation - 5,500 employees
- University of Texas System Administration - 2,500 employees
Higher Education
- University of Texas at Austin - 24,000 employees
- Austin Community College - 4,000 employees
- St. Edward's University - 1,500 employees
Technology
- Dell - 13,000+ employees
- IBM - 6,000+ employees
- Apple - 6,200 employees
- Facebook - 1,200 employees
The Austin metro area provides over 1 million jobs in total, heavily concentrated in the education, government, tech, and service industries.
Travis County
Austin is located within Travis County in central Texas. Travis County has an estimated population of 1.2 million people according to the Travis County government website. Key facts about Travis County:
- Created in 1840, named after William Barret Travis, commander at the Alamo
- 1,023 square miles in area
- County seat is Austin, the capital of Texas
- Home to University of Texas flagship campus
- Politically liberal compared to Texas as a whole
Most county government offices are located in Downtown Austin. The Travis County Commissioners Court is the main governing body.
Address: 700 Lavaca St #2.300, Austin, TX 78701
Phone: (512) 854-9555
- Houston - 2,325,502
- San Antonio - 1,547,253
- Dallas - 1,345,047
- Austin - 961,855
- Fort Worth - 909,585
- El Paso - 682,669
- Arlington - 398,924
- Corpus Christi - 326,586
- Plano - 288,061
- Laredo - 261,639
The major metropolitan areas of Houston, Dallas-Fort Worth, San Antonio, and Austin contain over half of Texas' total population. Houston is the largest city and 4th largest city in the United States. Dallas and San Antonio also rank within the top 10 most populous cities nationwide.
